STUDENT ITINERARY
THURSDAY, OCTOBER 23
UPDATED: 10/17/25 1:45pm
9:15pm Band Building Unlocked
9:45pm Team Meeting in BR1 — Luggage should be left outside on bus loop.
10:00pm Load buses
Wind instruments in bus luggage bays. Flute and clarinet cases stored in bus cabin.
Suitcase/duffle stored in bus luggage bays. Backpack or smaller bag in bus cabin.
10:30pm Depart UHS
FRIDAY, OCTOBER 24
SWITCH TO EASTERN DAYLIGHT TIME
6:45am Breakfast served (Meal location: Golden Corral in Effingham, IL)
7:45am Depart breakfast location
11:30am Arrive Rehearsal Location: GRAND PARK SPORTS COMPLEX in Indianapolis
Unload Trucks
12:00pm Rehearsal
2:00pm Rehearsal Concludes
Load Trucks
Lunch Served
Load buses
2:45pm Depart GRAND PARK
3:30pm Arrive LUCAS OIL STADIUM for venue preview
BACKPACKS cannot be brought into the stadium!
Students and Full-Time Staff Only
4:15pm Load buses & Depart for Hotel (downtown Indy)
4:30pm Arrive Hotel
unload luggage
check into hotel rooms
shower
5:30pm Load buses
5:45pm Depart hotel for Dinner
6:15pm Arrive Dave & Buster’s for dinner and games
8:15pm Load buses and depart to Hotel
8:45pm Arrive hotel. Section Meetings
10:15pm Curfew (in rooms)
10:45pm Lights Out
SATURDAY, OCTOBER 25
6:00am
Latest Wake Up Time
Breakfast served - hotel lobby
Pre-pack clothes in 2 sets
In Backpack or Sling Bag: for Saturday afternoon (show shirt + jeans)
Into separate bag: clothes for overnight bus trip home
Pack, Shower, Dress into RR / performance gear
Winds Attire - Black Shorts, Black RR Shirt, Black Sliders / Tank/ Long Socks
Guard Attire - Per Ms. Hubbard
CHECK OUT OF HOTEL / NO BELONGINGS LEFT BEHIND
6:50am Room checks begin
7:00am Load Luggage Onto Buses - all members load buses
7:20am Buses depart Embassy Suites hotel
7:30am Unload buses @ Crown Plaza Hotel
Anything needed for performances must be taken from
Wind Instruments from bus carried to Crown Plaza Rooms
7:40am Dress in to costume / hairstyling
8:05am Percussion and Loading Crew Walk to Lucas Oil Stadium Parking Lot on foot
8:15am UNLOAD TRUCKS
8:20am All others depart for Lucas Oil Stadium on foot
9:05am Ramp
SW Ramp/Tunnel: Battery, Front Ensemble, Audio, Guard, and all others not moving sets/props
Missouri St Ramp: All Sets/Props
9:15-9:45am Pit Warmup
9:15-9:30am Physical Warmup
9:30-10:00am Music Warm-Up
9:50am Pit + Sets/Props Report
10:05am Wind/Battery/Guard Report
10:15am PRELIMS PERFORMANCE
10:25am Push Props and Equipment to Top of Ramp
10:30am Group Picture
11:15am
Load Trucks
Walk to Crown Plaza in two groups
All students except for Loading Crew and Percussion
All other students
At Crown Plaza
Dress out of costume
Dress into show shirt & jeans
Wind instruments remain in cases at C.P. storage rooms.
12:30pm Depart on foot from Crown Plaza to Circle Center Mall
12:45pm Lunch and Free Time at the Mall
Cash distribution
2:15pm Meet at designated mall location and depart to Stadium
2:30pm Arrive at L.O.S.
Adhere to instructions for designated seating section
Souvenir shopping
Watch Performances & Prelims Awards
3:00pm Drum Majors report for Awards in costume
ALL AFTERNOON / EVENING ACTIVITY TIMES ARE SUBJECT TO CHANGE
TBD All Details Regarding Finals are TBD
TBD Dinner at Crown Plaza
TBD Dress into costume / hair
TBD Departure for Lucas Oil Stadium
TBD Unload
TBD Ramp
SW Ramp/Tunnel: Battery, Front Ensemble, Audio, Guard, and all others not moving sets/props
Missouri St Ramp: All Sets/Props
TBD Pit Warm-Up
TBD Physical Warm-Up
TBD Music Warm-Up
TBD Pit + Sets/Props Report
TBD Wind/Battery/Guard Report
TBD FINALS PERFORMANCE
TBD Load Trucks
TBD Attend Finals Awards
TBD Walk to Crown Plaza
Dress out
Case / load instruments
TBD Snack & Load Buses
1:30am approx Depart Indianapolis bound for home
Parents who wish to check their child out must email president@unionbands.com ahead of time. After the student is out of uniform and all responsibilities have been fulfilled, please check the student out with their director and sign them off of the bus roster with their appointed bus captain.
SUnday, OCTOBER 26
SWITCH TO CENTRAL DAYLIGHT TIME
8:45am Breakfast stop at Buccee’s (Springfield,MO)
Cash distribution
9:30am Depart Breakfast Location
12:15pm approx Arrive at Union High School
Instruments except sousaphones, battery percussion, front ensemble percussion, and audio will be unloaded form buses then stowed in band lockers as usual
WHAT TO PACK?
LUGGAGE
Small suitcase or large duffle. No large bags or suitcases are allowed.
PERFORMANCE ATTIRE & GEAR
Tank compression shirt
Sliders (2 pairs)
Marching shoes (if not already on the uniform cart )
Long black socks (2 pairs)
BLACK member shorts as cover-up during dressing
Big-U/RR shirt as cover-up during dressing
PERFORMANCE ATTIRE & GEAR - GUARD
please see packing list from Ms. Hubbard
EVENT ATTENDANCE ATTIRE
Show shirt
GRAY member hoodie
Jeans
Comfortable shoes
TRAVEL WEAR & GEAR
Travel clothing (suggest: shorts / sweatpants / long or short sleeve t-shirts / etc.)
Comfortable shoes / flip-flops / etc. for long bus rides and other down-time
Backpack / duffle / sling bag
Jacket / hoodie
Pillow & blanket
Homework / book
Phone / charger / battery pack
DVDs (G, PG, PG-13)
Snacks (drink bottles must have screw-top lid)
Extra $ if desired for souvenirs, etc. (all meals are provided)
Personal / portable electronic devices must have headphones / ear buds
Personal Care & Wear
Deodorant
Soap
Shampoo & hair care
Other cosmetic and/or hygiene items as pertinent
Undergarments
Sleepwear
Medications: please check in with our trip nurse.
WHAT ELSE?
Small suitcase or large duffle = your luggage. No large bags or suitcases are allowed. We recommend pre-packing the change of clothes for the Saturday night / Sunday AM overnight bus trip in the bus duffle bag.
BRING VALUABLES ONLY AT YOUR OWN RISK
DO NOT BRING
Drugs, Alcohol, Tobacco Products, Weapons
OVERNIGHT PARKING ON CAMPUS
If planning to park your vehicle on campus throughout the duration of the trip, please park in the UHS South (student) parking lot.
