The UBPC President provides overall leadership and direction for the organization, ensuring that board members, volunteers, and committees work together effectively to support the band program. They serve as the primary liaison between parents, directors, and the board, oversee meetings and planning efforts, and help guide the program’s goals, priorities, and success throughout the year. Also responsible for maintaining subscriptions, renewals, booster club sanctioning and adherence to the club’s bylaws.

The CFO provides oversight and leadership for all financial operations of UBPC, including managing the treasury team, maintaining accurate records, and ensuring proper handling of income, expenses, and student accounts. This role is responsible for preparing budgets, monitoring financial activity, presenting financial reports, and working with the CPA and Directors to ensure compliance and transparency.

The Chief Operations Officer (VP of Operations) of oversees the operational logistics that support the band’s daily and event activities, including props, transportation, meals, hydration, and local travel to games and competitions. This role works closely with uniform, merchandise, communications, and fundraising teams to ensure smooth execution across all areas. The VP of Operations also serves as a key liaison between board members, Directors, and parents to maintain alignment and effective collaboration.

The VP (Director) of Travel is responsible for planning and coordinating all out-of-state travel for the marching ensemble and out-of-town travel for the middle school, ensuring each trip is organized, safe, and aligned with the program’s goals. This role works closely with the CFO to develop and manage trip budgets, and oversees travel logistics including transportation, accommodations, meals, and scheduling. The Director of Travel also collaborates with Band Directors to ensure each travel experience supports the educational and competitive objectives of the program.

The Communications Director manages all official electronic communications for UBPC, ensuring families and the community stay informed and connected. This role produces the Weekly Beat newsletter, overseeing social media updates across multiple platforms in coordination with the Board and Directors.

The Concessions Director oversees financial operations of all food and beverage sales, ensuring accurate handling and tracking of funds during events and product ordering. This role manages cash boxes, distributes and collects event funds, and reconciles sales to maintain financial accountability.

The Corporate Relations Director builds and maintains relationships with local businesses, alumni, and community partners to secure financial support for the program. This role reaches out to new potential sponsors, manages current sponsorship benefits, and cultivates ongoing partnerships that help sustain and enhance the program.

The Events Director plans and oversees all logistics for major events, including the Renegade Review annual competition, marching season events, and any UBPC-hosted Winter Guard competitions. This role is perfect for a skilled project manager that coordinates volunteers, schedules, and event operations, ensuring each event is successful.

The Feed the Band Director oversees all meals, snacks, and hydration for students, ensuring they are properly nourished during rehearsals, events, and competitions. This role coordinates with vendors, manages volunteers and budgets, and ensures safe and inclusive food options alongside the Food Allergy Coordinator.

The Fundraising Director plans and coordinates fundraising efforts throughout the year to support the financial needs of the band program. This role manages product orders and distribution, organizes logistics, and works closely with the Treasury Team to ensure accurate tracking and reporting of fundraising activity.

The Guard Logistics Coordinator supports the colorguard program year-round by coordinating uniforms, member gear, meals, and travel needs for both fall and winter guard activities. This role works closely with the Guard Director to ensure all logistical details are organized and students and staff are fully supported during rehearsals, competitions, and trips.

The Hospitality Director coordinates meals, refreshments, and hospitality support for band directors, staff, clinicians, and volunteers during events, rehearsals, and competitions. This role helps create a welcoming and supportive environment by organizing food, coordinating volunteers, and ensuring guests and staff feel appreciated.

The Merchandise Director oversees the program’s spirit store, including product selection, inventory management, and year-round store development. This role coordinates with vendors to order merchandise, manages inventory and distribution, and helps develop new products.

The Member Gear Director manages the inventory and distribution of required member gear, working closely with the Uniform Director to ensure all members receive the items they need for events and rehearsals requiring the member gear uniform. This role communicates regularly with directors, parents and students regarding orders, updates, and availability throughout the year.

The Middle School Director works closely with the 6th, 7th, and 8th Grade band directors as well as the Chief Operations Officer to ensure coordination of communication, resources, and travel planning.

The Photography Director captures and preserves the visual story of the band program by photographing students, events, volunteers, rehearsals, and performances. This role builds and maintains a team of volunteer photographers and/or media specialists, and schedules volunteers to cover various events. The director also manages photography equipment, imaging editing, and maintains an organized archive to document and celebrate the program’s experiences and achievements.

The Property Manager oversees the care, organization, and transportation of band equipment and props to ensure everything is ready and functioning properly for rehearsals, games, and competitions. This role coordinates volunteers for loading, unloading, field setup, and assists with building and maintaining props to support a seamless performance experience for students.

The Secretary attends board and membership meetings, maintaining accurate records by taking and distributing official meeting minutes. This role also manages parent membership records and helps ensure clear documentation and communication across the organization.

The Student Experience Coordinator focuses on enriching the student journey by organizing celebrations, recognition, and activities that build morale and strengthen the band community. This role helps ensure students feel valued and appreciated by coordinating events, gifts, and meaningful moments that honor their hard work and commitment.

The Tech Director assists by managing technical systems and software, including administering email accounts and updating the website. This role also provides technical guidance, working with service providers to troubleshoot and resolve any platform or website issues.

The Transportation Director coordinates all logistics related to moving equipment and supporting travel operations, including working with venues to arrange parking, access, and loading procedures. This role collaborates closely with directors to ensure proper timing and execution, and benefits from experience in trucking, shipping, or equipment handling to support safe and efficient transport.

The Uniform Director oversees the organization, inventory, and distribution of all student uniforms, ensuring every performer is properly equipped for performances. This role works closely with directors, volunteers, and students to maintain accurate inventory, and coordinate uniform logistics.

The Volunteer Coordinator recruits, organizes, and communicates with parent volunteers to ensure all events and program needs are properly staffed. This role manages volunteer sign-ups, provides guidance and support to organizers, and helps create a positive volunteer experience for families.

The Concessions Treasurer manages the financial aspects of all food and beverage sales, ensuring accurate handling, tracking, and reconciliation of event funds. This role prepares and distributes cash boxes, collects proceeds, and verifies sales totals to maintain clear and accountable financial records.

The Disbursement Treasurer manages and records all outgoing funds, ensuring payments are accurate, properly documented, and aligned with board-approved budgets. This role reconciles bank statements, maintains detailed financial records, and helps ensure the organization’s financial integrity and accountability.

The Fundraising Treasurer manages and tracks all financial activity related to fundraising efforts, ensuring accurate accounting and proper handling of funds. This role works closely with the Fundraising Director to support planning, recordkeeping, and financial reporting for all fundraising initiatives.

The Income Treasurer is responsible for receiving, verifying, and recording all incoming funds to ensure accurate financial tracking. This role posts income into QuickBooks and helps maintain clear, organized financial records across all areas of the organization.

The Middle School Treasurer manages student financial accounts for grades 6–8, ensuring accurate tracking of fees and payments within the financial system. This role also collects funds from school lock boxes and maintains organized records to support the program’s financial operations.

The Past Due Accounts Treasurer monitors and manages all overdue student accounts to ensure accurate and timely resolution. This role runs weekly eligibility reports and communicates account status to the Executive Team to support student participation requirements.

The Receivables Treasurer collects and processes incoming payments from various sources, including checking the PO Box and recording offsite, Drillers, BOK, and concession credits. This role ensures all funds are accurately posted and properly reflected in the organization’s financial records.

The Student Accounts Treasurer manages high school student financial accounts, ensuring payments are accurately recorded and account balances are maintained. This role posts donation and payment transactions, communicating regularly with families by distributing account statements and updates. We typically have a need for at least TWO Student Account Treasurers.

The Alumni Director builds and maintains connections with band alumni to foster ongoing engagement and support for the program. This role coordinates alumni communications, events, and outreach efforts to strengthen relationships and encourage continued involvement and sponsorship.

The Benevolence Coordinator is UBPC’s point-person to care for UBPC Board members and band families during time of loss or crisis. This role calls for a naturally compassionate individual who coordinates resources such as meals delivery, collection of gift cards or funds, delivery of flowers, etc. during times of crisis within the Union Bands family.

The BOK Center Offsite Work Coordinators manages volunteer work opportunities with the BOK Center. This role manages sign-ups, recruits volunteers, and works closely with the Receivables Treasurer to ensure all earned credits are accurately tracked and applied.

This time has an appointed Lead.

The Bus Admiral coordinates and oversees volunteer chaperones for away football games and local competitions to ensure students are properly supervised during travel. This role works closely with Directors for student bus rosters and assignments, recruits and assigns volunteers and snacks to buses, helping ensure safe, organized, and well-managed transportation for all events.

The Concessions Stand Leads oversee the setup, operation, and volunteers for individual concession stands during events, in collaboration and support of the Concessions Director. They help ensure efficient service, proper handling of food and funds, and a smooth experience for both volunteers and customers.

The Drillers Offsite Coordinator manages volunteer work opportunities with Drillers Stadium and the Drillers Team Leads. This role manages sign-ups, recruits volunteers, and works closely with the Receivables Treasurer to ensure all earned credits are accurately tracked and applied.

This time has an appointed Lead.

The First Aid Coordinator oversees basic medical support for students during rehearsals, events, and travel, providing care for minor injuries and illnesses and helping ensure student safety and well-being. This role maintains first aid supplies, coordinates trained volunteers, communicates with directors and parents when concerns arise, and helps facilitate appropriate care when additional medical attention is needed.

The coordinator oversees and builds a First Aid Team, which provides basic medical support to students during rehearsals, events, and travel, assisting with minor injuries and illnesses. They support the First Aid Coordinator and help maintain first aid supplies, support student safety, and communicate with leadership when additional care or attention is needed.

The Food Allergy Coordinator ensures the safety of students with food allergies by maintaining accurate records and helping plan safe meal and snack options. This role works closely with the Feed the Band team, parents, and directors to prevent exposure risks and support students’ health during all band activities.

The Freshmen Coordinator serves to ease the transition for band students and families from middle school to high school. Working with the band directors, the UBPC Middle School director, and the Executive to coordinate and communicate the many details integral to making the leap into the high school band experience.

The Indoor Percussion Logistics Coordinator is an every-other-year position that supports the Indoor Percussion ensemble by coordinating uniforms, equipment, meals, and travel needs during the spring semester season. This role works closely with the percussion director to ensure all logistical details are organized and students and staff are fully supported throughout rehearsals, competitions, and events.

The Water the Band Coordinator ensures students have consistent access to water during rehearsals, games, and competitions to support their health and performance. This role organizes volunteers, manages water supplies and equipment, and coordinates distribution to keep students properly hydrated throughout events.